Stakeholder Relations

Events say a lot about a company’s business, credibility and the relationship it wishes to build with its targeted stakeholders. The requisite detail, effort, creativity and passion to make an efficient event, including conceptualisation, execution and management, are massive.

The Rito team has collectively amassed invaluable experience on events management over the years.

Rito designs creative concepts and event formats that create platforms for clients to enhance their brand equity as they engage confidently with guests knowing that all the back-end work has been taken care of by experts who pay attention to detail.

Event management is about people, from the initial invite to the exit of the last guest.

This understanding has enabled Rito to craft and execute professional events that deliver the most memorable experiences for guests, sponsors and hosts in fact, for all attendees.

In terms of conferences, Rito believes that the nature and quality of content provided to delegates is imperative to the success of the event. Rito’s communication methodology enables clients to discover information that can be synthesised and crafted into high impact content for their events.

Event Design and Management Process

  • Business events
  • Corporate events
  • Cause-Related events
  • Coordinating Skills
  • Fundraising events
  • Exhibitions
  • Entertainment events
  • Government events
  • Meetings
  • Seminars
  • Workshops
  • Conferences
  • Conventions
  • Social and cultural events
  • Promotional events
  • Brand and product launches

Projects we have successfully delivered:

  • Conceptualisation and implementation of the event theme
  • Event planning and implementation
  • Technical, catering and décor
  • Programme formulation and implementation
  • Speaker, sponsor and MC management
  • Entertainment selection, bookings and management
  • VIP management and protocol
  • Invitations, advertising, RSVP co-ordination and all associated tasks
  • Trophies, certificates, guest and speaker gifts
  • Accommodation, flights and transfers
  • Event/client branding - design, manufacture and erecting thereof
  • Insurance and legal
  • PR and press
  • Full event security and access control
  • Approvals and authorisations required for the implementation of the event
  • Post-event reports and photographs

Launches

  • Conceptualisation and implementation of the launch theme
  • Preparation of budget for client approval
  • VIP management and protocol Speaker, sponsor and MC management
  • Technical and lighting
  • Décor
  • Pre-launch and on-site co-ordination, supervision and implementation:
    • Branding - design, manufacture and erecting thereof
    • Liaison with associated "parties" if applicable, e.g.- charities
    • Venue selection, booking and co-ordination
    • Design, distribution and management of invites
    • Guest gifts
    • Launch photography
    • Pre and post-event PR, publicity and media management
    • Website design and/or updates
    • Traffic control and approvals
  • Insurance and legal
  • Post-launch reports

Exhibitions

  • Securing of stand position within exhibition
  • Conceptualisation and implementation of the exhibition stand design
  • Budget approvals
  • Stand construction - tiles, graphics, lights, electrical, plumbing, transport and labour
  • Approvals and certificates required
  • On-site implementation and co-ordination from setup to break down
  • On-stand branding - design, manufacture and erecting thereof
  • Storage of stand and stand materials - co-ordination and management thereof
  • Invitations - design, distribution , RSVP co-ordination
  • Product displays
  • Brochures - design and print
  • On-stand selling requirements and implementation thereof
  • Staff and entertainment
  • Parking and security
  • Purchase for stand requirements - perishables required for "working" kitchen
  • Rental co-ordination and management - equipment, stand furniture
  • Insurance and legal
  • PR, press and media management
  • Stand photography
  • Post-event reports

Conferences

  • Conceptualisation and implementation of the conference theme, logo, design and events
  • Program formulation and implementation
  • Speaker, sponsor and MC management
  • VIP management and protocol
  • All on-site co-ordination and implementation:
    • Delegate registration and all associated tasks
    • Delegate and speaker gifts
    • Function planning, implementation and décor
    • Staging, entertainment and technical co-ordination
    • Branding - design, manufacture and erecting thereof
    • Insurance and legal
    • Website - design and/or management thereof
    • PR and press (if required)
  • Post-event reports
  • Delegate surveys and management

Projects we have successfully delivered: